Meeting Minutes – December 2019 | Field Elementary PTO

Details

Santa Photos
- Great news of profitability ~$1,000
- Very well done, with some lessons learned
  - More clarity needed on cash/change expectations
- Meeting attendees voted to keep Santa and non-Santa photo options
Book Fair
- In Progress-
  - Additional time slots need to be filled by volunteers
  - Email/flyer sent out to donate gift cards for kids in need

Communication Costs
- Consistently increasing with more events and parent involvment
- Nicole G investivating most cost effective options
  - Texting is largest expense, but also most effective
  - Keeping in mind that 501c3 organizations must keep administrative costs low and maintain a ratio of expenses vs money going directly to mission

Upcoming Events
- Workday – Jan 25th, 2020
  - Scope (primarily outdoor), frost the PE bathroom window, hang cabinets; Shovel exterior sidewalks of mud/sand accumulations; Soccer Field cleanup/raking; Landscaping the outdoor seating area we’re planning to install with remaining grant money;
  - HEB has offered food for the workday
  - Day care strategy pending
- Binglow – Jan 31st, 2020
  - Volunteers, sponsors, and additional blacklights needed!
- Valentine’s Day Party – TBD
  - Planning to start and recommendation was floated to review last year’s “lessons” for layout, supervision, “activities”, volunteer needs
- Spring Gala/Auction – May 16th, 2020- SAVE THE DATE
  - Roaring 2020’s theme
  - Venue pending (since reserved in a follow up committee mtg
  - Sponsor letters and requests pending

Committee Time
- Volunteers needed to help with Family Binglow Planning Team, and Spring Gala
Sponsorships Needs
- Sponsors needed for Binglow Supplies, Spring Gala
Holiday Performance/Gift for Mrs Davis
- Videographer needed!