Details
- Location: Field Elementary School Library
- Date: Dec 11, 2019 @ 5:30pm
Agenda
- Santa Photos
- Great news of profitability ~$1,000
- Very well done, with some lessons learned
- More clarity needed on cash/change expectations
- Meeting attendees voted to keep Santa and non-Santa photo options
- Book Fair
- In Progress-
- Additional time slots need to be filled by volunteers
- Email/flyer sent out to donate gift cards for kids in need
- In Progress-
- Communication Costs
- Consistently increasing with more events and parent involvment
- Nicole G investivating most cost effective options
- Texting is largest expense, but also most effective
- Keeping in mind that 501c3 organizations must keep administrative costs low and maintain a ratio of expenses vs money going directly to mission
- Upcoming Events
- Workday – Jan 25th, 2020
- Scope (primarily outdoor), frost the PE bathroom window, hang cabinets; Shovel exterior sidewalks of mud/sand accumulations; Soccer Field cleanup/raking; Landscaping the outdoor seating area we’re planning to install with remaining grant money;
- HEB has offered food for the workday
- Day care strategy pending
- Binglow – Jan 31st, 2020
- Volunteers, sponsors, and additional blacklights needed!
- Valentine’s Day Party – TBD
- Planning to start and recommendation was floated to review last year’s “lessons” for layout, supervision, “activities”, volunteer needs
- Spring Gala/Auction – May 16th, 2020- SAVE THE DATE
- Roaring 2020’s theme
- Venue pending (since reserved in a follow up committee mtg
- Sponsor letters and requests pending
- Workday – Jan 25th, 2020
PTO Asks
- Committee Time
- Volunteers needed to help with Family Binglow Planning Team, and Spring Gala
- Sponsorships Needs
- Sponsors needed for Binglow Supplies, Spring Gala
- Holiday Performance/Gift for Mrs Davis
- Videographer needed!
Next Meeting
- January 15, 2020 @ 5:30 pm Field Elementary School Library